Privacy Policy
1. An overview of data protection
General information
The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.
Data recording on this website
Who is the responsible party for the recording of data on this website (i.e., the “controller”)?
The data on this website is processed by the operator of the website, whose contact information is available under section “Information about the responsible party (referred to as the ‘controller’ in the GDPR1)” in this Privacy Policy.
How do we record your data?
We collect your data as a result of your sharing of your data with us. This may, for instance, be information you enter into our contact form.
Other data shall be recorded by our IT systems automatically, or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website.
What are the purposes we use your data for?
A portion of the information is generated to guarantee the error-free provision of the website. Other data may be used to analyze your user patterns.
What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.
Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.
Analysis tools and tools provided by third parties
There is a possibility that your browsing patterns will be statistically analyzed when you visit this website. Such analyses are performed primarily with what we refer to as analysis programs.
For detailed information about these analysis programs, please consult our Data Protection Declaration below.
2. General information and mandatory information
Data protection
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect, as well as the purposes we use this data for. It also explains how, and for which purpose, the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e., through email communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.
Information about the responsible party (referred to as the “controller” in the GDPR1)
The data processing controller on this website is:
sepp.med gmbh
Gewerbering 9
91341 Röttenbach
Germany
Phone: +49 9195 931–0
Email:datenschutz@seppmed.de
The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, email addresses, etc.).
Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
Designation of a data protection officer as mandated by law
We have appointed an external data protection officer for our company.
Maren Leschke
Syngenity GmbH
Ahornstraße 7
85296 Rohrbach
Germany
Email: datenschutz@seppmed.de
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR1)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR1, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR1).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR1).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR1, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to demand that data which we process automatically on the basis of your consent or in fulfillment of a contract be handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program.
Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
- If we do not need your personal data any longer, and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21(1) GDPR1, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
Rejection of unsolicited emails
We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in our Site Notice to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance, via SPAM messages.
3. Recording of data on this website
Cookies
Our web pages use so-called “cookies”. Cookies are small text files that do not damage your device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Persistent cookies remain on your device until you delete them or your web browser automatically deletes them.
In some cases, cookies from third-party companies may also be stored on your device when you visit our website (third-party cookies). These enable us or you to use certain services of the third party company (e.g., cookies for processing payment services).
Cookies have different functions. Many cookies are technically necessary, as certain website features would not work without them (e.g., the shopping cart function or the display of videos). Other cookies are used to analyze user behavior or to display advertisements.
Cookies that are necessary to carry out the electronic communication process (necessary cookies) or to provide certain functions that you have requested (functional cookies, e.g. for the shopping cart function) or to optimize the website (e.g. cookies for measuring the web audience) are used in accordance with Art. 6 para. 1 lit. f GDPR1, unless another legal basis is specified. The website operator has a legitimate interest in the storage of cookies for the technically faultless and optimized provision of its services. If consent for the storage of cookies has been requested, the respective cookies will be stored exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR1); consent can be revoked at any time.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies in certain cases or generally and activate the automatic deletion of cookies when closing the browser. If cookies are disabled, the functionality of this website may be limited.
If cookies are used by third parties or for analysis purposes, we will inform you about this separately in this privacy policy and, if necessary, ask for your consent.
On this page you can find out details about the cookies used on our website and give, change or revoke your cookie consent.
Server log files
The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:
- The type and version of browser used
- The used operating system
- Referrer URL
- The hostname of the accessing computer
- The time of the server inquiry
- The IP address
This data is not merged with other data sources.
This data is recorded on the basis of Art. 6(1)(f) GDPR1. The operator of the website has a legitimate interest in the technically error-free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.
Request by email, telephone, or fax
If you contact us by email, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.
These data are processed on the basis of Art. 6(1)(b) GDPR1 if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR1) or on the basis of your consent (Art. 6(1)(a) GDPR1) if it has been obtained.
The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g., after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.
4. Analysis tools and advertising
etracker
This website uses the analysis service etracker. The provider of this service is the etracker GmbH, Erste Brunnenstraße 1, 20459 Hamburg, Germany.
If a website visitor consents to the use of technologies that enable the recognition of the user (e.g., cookies or device fingerprinting), usage profiles can be created from the data under a pseudonym. Data collected with the etracker technologies shall not be used in the absence of a separate declaration of consent given by the data subject to personally identify users of this website and shall not be merged with personal data about the holder of the pseudonym.
The use of this analysis tool is based on Art. 6(1)(f) GDPR1. The website operator has a legitimate interest in the analysis of user patterns, in order to optimize the operator’s web offerings and advertising. If a corresponding agreement has been requested (e.g., an agreement to the storage of cookies), the processing takes place exclusively on the basis of Art. 6(1)(a) GDPR1; the agreement can be revoked at any time.
Deactivate etracker:
The disable link is only visible if the etracker script has not already been blocked in the browser.
5. Newsletters
Newsletter data
If you would like to receive the newsletter offered on the website, we require an email address from you as well as information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. No other data will be collected, or only on a voluntary basis. We will use this information only to send you the requested information and will not share it with third parties.
The data entered in the newsletter registration form will only be processed on the basis of your consent (Art. 6 para. 1 lit. a GDPR1). You can revoke your consent to the storage of the data, the e‑mail address and its use for sending the newsletter at any time, e.g. via the “unsubscribe” link in the newsletter. The lawfulness of data processing that has already been carried out remains unaffected by the revocation.
The data provided by you for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose no longer applies. We reserve the right to delete or block e‑mail addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest according to Art. 6 para. 1 lit. f GDPR1.
After you unsubscribe from the newsletter, your email address may be added to a blacklist by us or the newsletter service provider to prevent future mailings. The data from the black list will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest as defined by Art. 6 para. 1 lit. f GDPR1). Storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.
Inxmail
This website uses Inxmail to send newsletters. The provider is Inxmail GmbH, Wetzinger Straße 17, 79106 Freiburg, Germany (hereinafter referred to as Inxmail).
Inxmail is a service that can be used, among other things, to organize and analyze the sending of newsletters. The data you enter for the purpose of subscribing to the newsletter is processed on Inxmail’s servers.
Data analysis by Inxmail
With the help of Inxmail, we can analyze our newsletter campaigns. For example, we can see whether a newsletter message was opened and which links were clicked on. Among other things, this enables us to determine which links were clicked on particularly often.
We can also see if certain pre-defined actions were taken after opening/clicking (conversion rate). For example, we can see whether you made a purchase after clicking on the newsletter.
Inxmail also allows us to divide newsletter recipients into different categories (“clustering”). Newsletter recipients can be grouped by age, gender or location, for example. In this way, the newsletters can be better adapted to the respective target groups. If you do not wish to be analyzed by Inxmail, you must unsubscribe from the newsletter. We provide a link for this purpose in every newsletter message.
The Inxmail privacy policy can be found at: https://www.inxmail.de/datenschutz.
Anonymized tracking
We use Inxmail’s anonymized tracking, which only allows us to identify you personally if you have expressly agreed to this beforehand.
Legal basis
The data processing takes place on the basis of your consent (Art. 6 para. 1 lit. a GDPR1). You may revoke this consent at any time with effect for the future.
Storage duration
The data you provide us with for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose no longer applies. We reserve the right to delete or block e‑mail addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest according to Art. 6 para. 1 lit. f GDPR1. Data stored by us for other purposes will remain unaffected.
After you unsubscribe from the newsletter, your email address may be added to a blacklist by us or the newsletter service provider to prevent future mailings. The data from the black list will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest as defined by Art. 6 para. 1 lit. f GDPR1). Storage in the blacklist is not limited in time.
6. Our Social Media Presence
Social Networking Data Processing
We maintain public profiles on social networking sites. The specific social networking sites we use are listed below.
Social networks, such as Facebook, Twitter, etc., are generally able to comprehensively analyze your user behavior when you visit their website or a website with integrated social media content (e.g., “Like” buttons or banners). Your visit to our social media sites triggers a number of privacy related processing operations. In detail:
If you are logged into your social media account and visit our social media presence, the operator of the social media portal may associate this visit with your user account. However, your personal data may also be collected if you are not logged in or do not have an account with the social media portal in question. In this case, the information may be collected through cookies that are stored on your device or by logging your IP address.
The information collected in this way allows the social media sites to create user profiles that store your preferences and interests. In this way, interest-based advertising can be displayed to you within and outside of the social media site. If you have an account with the social network, the interest-based advertising may be displayed on all devices where you are or have been logged in.
Please also note that we cannot track all of the processing that takes place on the social media portals. Depending on the provider, further processing may be carried out by the operators of the social media portals. For details, please refer to the terms of use and privacy policies of the respective social media portals.
Legal Basis
Our social media presences are designed to ensure the widest possible presence on the Internet. This is a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR1. The analysis processes initiated by the social networks may be based on different legal bases, which must be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6 para. 1 lit. a GDPR1).
Responsible Party and Enforcement of Rights
If you visit one of our social media sites (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. You can assert your rights (information, correction, deletion, restriction of processing, data portability and complaint) both against us and against the operator of the respective social media portal (e.g. Facebook).
Please note that despite our joint responsibility with the operators of the social media portals, we do not have full control over the data processing operations of the social media portals. Our options are largely determined by the corporate policies of the respective providers.
Storage Duration
The data collected directly by us through the social media presence will be deleted from our systems as soon as you ask us to delete it, revoke your consent to its storage, or the purpose for which it was stored no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal provisions — in particular retention periods — remain unaffected.
We have no influence on the storage period of your data, which is stored by the operators of social networks for their own purposes. For details, please contact the operators of the social networks directly (e.g. in their privacy policy, see below).
Social Networks in Detail
We have a profile on Facebook. This service is provided by Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. According to Facebook, the data collected is also transferred to the USA and other third countries.
We have entered into a joint processing agreement with Facebook (the “Controller Addendum”). This agreement specifies which data processing operations we or Facebook are responsible for when you visit our Facebook page. You can view this agreement at the following link: https://www.facebook.com/legal/terms/page_controller_addendum
You can adjust your advertising preferences from within your account. To do so, click the following link and sign in: https://www.facebook.com/settings?tab=ads
The transfer of data to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum and https://www.facebook.com/help/566994660333381
Please see Facebook’s privacy policy for details: https://www.facebook.com/about/privacy/
We have a profile on LinkedIn. It is provided by LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.
If you would like to disable LinkedIn’s advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out
The transfer of data to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://www.linkedin.com/legal/l/dpa and https://www.linkedin.com/legal/l/eu-sccs
Details zu deren Umgang mit Ihren personenbezogenen Daten entnehmen Sie der Datenschutzerklärung von LinkedIn: https://www.linkedin.com/legal/privacy-policy
YouTube
We have a profile on YouTube. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. For details on how they handle your personal information, please see YouTube’s Privacy Policy: https://policies.google.com/privacy
1 Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, https://eur-lex.europa.eu/eli/reg/2016/679/oj?locale=de (visited September 16, 2021).
Use of SnapADDY DataQuality
Our company uses DataQuality from SnapADDY, a data maintenance and enrichment tool, to improve the quality of our CRM data. DataQuality helps us to validate, update and complete your contact and company data.
Type and purpose of processing:
Electronic collection of data using PCs or mobile devices (e.g. from business cards or other sources), transfer of data to CRM systems, updating or validation of existing data in further processing systems.
This data is used exclusively for the purpose of data maintenance and enrichment to ensure that our information is always up-to-date and correct.
Type of personal data:
Surnames, first names, e‑mail addresses, telephone numbers, street, house number, zip code, city, company, company address (partly from business cards or other publicly available sources).
Legal basis of the processing
The processing of your personal data is based on our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR to ensure the quality and timeliness of our CRM data.
Data transmission and storage
The data processed by SnapADDY DataQuality is transmitted to our CRM systems and stored there. SnapADDY implements appropriate technical and organizational measures to protect your data and ensure its security and confidentiality.
https://www.snapaddy.com/de/privacy-security-hub/datenschutz.html
